The next-generation hotel staff assistant

Your hotel knowledge,
available in seconds

HotelMind transforms your internal manuals and procedures into an intelligent conversational assistant, accessible 24/7 by all your teams — with complete confidentiality.

Try live demo See plans
BetaCurrently in testing
0%AI training on your data
24/7Availability
∞Languages
Why HotelMind?
A measurable return
on investment for your hotel
📚
Zero knowledge loss
High staff turnover
In hospitality, staff turnover can exceed 70% per year. With HotelMind, every procedure, rule and exception is preserved and instantly accessible — regardless of who joins or leaves your team.
⏱️
7.5h saved / day
Questions to the manager
Calculation: 5 questions/day × 3 min × 30 employees = 7.5 hours/day of manager time saved. At €25/h, that's €2,812/month recovered — vs a €129/month subscription.
🌍
Multilingual natively
International teams
Your staff asks questions in French, English, Spanish, Arabic — HotelMind answers in the same language. No language barrier between your procedures and your teams.
🔒
Zero AI training
Total data security
Your documents are processed exclusively on your dedicated server. Unlike ChatGPT or other cloud tools, no data is sent to third parties. Your procedures remain your property.
📋
Instant compliance
Standards & Procedures
Your brand standards, LQA criteria and internal procedures are always accessible. Staff can verify the correct procedure in real time, reducing deviations and improving audit scores.
💰
From €2/day
Unbeatable ROI
One onboarding error or one complaint poorly handled can cost more than a month of HotelMind subscription. Your return on investment is immediate from the very first week.
Features
Everything your teams need,
in a single tool
💬
Intelligent Chat
Ask questions in natural language in any language. HotelMind responds by always citing the exact source page of the document.
Natively multilingual
🔍
Instant Search
Find any word in all your documents in under a second. Results highlighted with clickable source page.
No delay
🎓
Training Quiz
Automatically generate MCQ tests from your procedures. Questions are drawn directly from your uploaded documents. AI evaluates and explains each answer.
Unique on the market
📄
PDF Export
Export a professional PDF summary of your documents in one click. Ready to print or share with your teams.
PDF Export
🌅
Morning Briefing
The manager uploads the day's tasks. Employees see the briefing in one click as soon as they start their shift.
Daily time savings
🔐
Data Protection
Your data never leaves your dedicated server. No access by OpenAI, Google or any other third party.
GDPR compliant
Real example
Your teams get precise answers, instantly

Each response is drawn from YOUR documents and always cites the exact source.

  • ◆ Responds in the language of the question
  • ◆ Always cites the source page of the document
  • ◆ Combines information from multiple sources
HotelMind · Reception · Online
What are the late checkout fees?
🤖
Late check-out fees:
• Until 2:00 PM: €40 flat fee
• Until 4:00 PM: €80 flat fee
• After 4:00 PM: full additional night

VIP Gold: free until 2PM · VIP Platinum: free until 4PM
📎 Sources: Manual_Reception.pdf p.4
¿Cuál es la contraseña del Wi-Fi?
🤖
La red Wi-Fi para huéspedes es GRANDPALACE_GUEST con contraseña Welcome2024. Red del personal: GRANDPALACE_STAFF / Staff@2024.
📎 Sources: Manual_Recepcion.pdf p.2
Pricing
Choose your plan

No commitment · Cancel anytime · 14-day free trial

Starter
59€
per month, excl. VAT
5 users
included accounts
  • Unlimited HotelMind Chat
  • Instant search
  • Document summary
  • Morning Briefing
  • Training Quiz
  • PDF export
  • Up to 10 documents
  • Dedicated EU hosting
⭐ Recommended
Professional
129€
per month, excl. VAT
15 users
included accounts
  • Unlimited HotelMind Chat
  • Instant search
  • Document summary
  • Morning Briefing
  • Training Quiz
  • PDF export
  • Unlimited documents
  • Dedicated EU hosting
Business
269€
per month, excl. VAT
50 users
included accounts
  • Unlimited HotelMind Chat
  • Instant search
  • Document summary
  • Morning Briefing
  • Training Quiz
  • PDF export
  • Unlimited documents
  • Dedicated EU hosting
⭐ Unlimited
Enterprise
699€
per month, excl. VAT
Up to 150 users
+ priority support 24/7
  • Unlimited HotelMind Chat
  • Instant search
  • Document summary
  • Morning Briefing
  • Training Quiz
  • PDF export
  • Unlimited documents
  • Dedicated EU hosting
  • Dedicated support 24/7

All plans include: onboarding · PDF, Word & TXT · automatic updates · weekly backup · 1 hotel per subscription

Early Access
Join our beta program

HotelMind is currently in beta with a select group of hotels. Join now at a preferential rate and help shape the product — your feedback directly influences our roadmap.

🎯
Preferential pricing
Beta users lock in current prices forever, even when we increase them.
💬
Direct access
Direct line with the founder. Your requests become features.
🚀
Guided onboarding
We set everything up with you in a 60-minute guided session.
Join the beta program
FAQ
Frequently asked questions
Is my data protected?
Yes. Your documents are hosted on a server dedicated exclusively to your hotel. Your data is never used to train AI models — unlike consumer tools like ChatGPT. HotelMind is GDPR compliant by design.
How does the subscription and invitation code work?
After payment, you immediately receive a unique invitation code linked to your hotel. You use this code to create your director account. You then generate codes for your managers and employees yourself — each code can only be used once and only gives access to your hotel.
What file types can I upload?
HotelMind accepts PDF, Word (.docx) and TXT files. Your procedure manuals, internal sheets, training guides, pricing policies — any text document can be indexed.
How long does it take to set up HotelMind?
Less than 2 hours. After registration, your server is automatically configured. We provide a 60-minute guided onboarding session included in all plans.
Can I change plan or cancel at any time?
Yes. HotelMind operates without commitment. You can upgrade, downgrade or cancel at any time from your director space. Upon cancellation, your data is permanently deleted from our servers within 30 days.
Data & Privacy
Your data stays
in your hotel

Unlike ChatGPT, Notion AI or other cloud tools, HotelMind runs exclusively on a server dedicated to your hotel. Your procedures, pricing policies and internal data are never sent to any third party.

🔒
Dedicated server
Your data is hosted on a dedicated server in Europe, exclusively reserved for your hotel. No data sharing between clients.
🇪🇺
GDPR compliant
HotelMind processes no personal data of your guests. Your internal documents remain your exclusive property.
🚫
Zero third party
Your data is never used to train AI models. No OpenAI, no Google exploiting your hotel's knowledge.
🗑️
Right to erasure
Upon cancellation, all your data is permanently deleted from our servers within 30 days.
🛡️
HotelMind vs ChatGPT
Feature ChatGPT HotelMind
Knows your hotel documents ✗ ✓
Cites exact source page ✗ ✓
Data never used to train AI ✗ ✓
Team access management ✗ ✓
Training Quiz on your docs ✗ ✓
Fixed price for whole team ✗ ✓
Live Demo
Try HotelMind now,
no sign-up required

Ask any question about a hotel's procedures. This demo uses a real hotel manual — the same technology your teams will use every day.

HotelMind · Grand Palace Hotel · Demo

This demo uses a sample hotel manual. Your HotelMind will use your own documents.

Start with my own documents →